For in-scope monographs, book chapters and edited collections:
a. the final Version of Record or the Author’s Accepted Manuscript must be free to view and download via an online publication platform, publishers’ website, or institutional or subject repository within a maximum of 12 months of publication
b. the open access version has a Creative Commons Attribution (CC BY) Licence or other licence permitted by UKRI (see ‘licensing requirements’) and allows the reader to search for and reuse content, subject to proper attribution
c. the open access version should include, where possible, any images, illustrations, tables and other supporting content
d. where an Author’s Accepted Manuscript is deposited, it should be clear that this is not the final published version.
UKRI requires the open access version of long-form outputs to be published under a Creative Commons licence.
UKRI’s licensing requirements do not apply to any materials included within a long-form output that are provided by third-party copyright holders. Academic books published under a CC BY, or other creative commons licence may include third-party materials (such as images, photographs, diagrams or maps) which are subject to a more restrictive licence. UKRI considers this approach compliant with its policy.
UKRI recognises that there may be some instances where permissions for reuse in an open access book cannot be obtained for all third-party images or other materials. Therefore, an exception to the policy may be applied when reuse permissions for third-party materials cannot be obtained and there is no suitable alternative option available to enable open access publication.
UKRI recognises there may be rare instances where meeting open access requirements for long-form publications may not be possible. Therefore, the following exemptions may apply:
a) If the only appropriate publisher for your work does not provide a compliant open access option. UKRI expects this to be rare, and only after significant consideration of options and liaison with the publisher.
b) If the sole funding acknowledgement is for a UKRI ‘training grant’ (eg PhD stipend).
c) If permissions for third party material cannot be obtained and there is no suitable alternative which enables open access publication.
d) Trade books are exempt from the policy, except in cases where they are the sole output of UKRI funded research. The classification of a book as a ‘trade book’ will be at the discretion of author and publisher.
e) Scholarly editions, exhibition catalogues, scholarly illustrated catalogues, textbooks and all types of fictional work are exempt from the policy.
f) If a contract has been signed between author and publisher before 1 January 2024 which prevents adherence to the policy (however, UKRI strongly encourages authors to think about open access options in advance of the policy start date).